IMVC

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 for humanitarians 
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Exhibitors Logistics Information

 

While the deadline has passed to have your exhibit appear in the printed program, you are still welcome to REGISTER TO HAVE AN EXHIBIT by filling out the registration form at www.ghsummit.orgWe are continuously updating the listing of exhibitors on this webpage. 

As per the policy of the organizing committee, all exhibitors are required to be non-profits or individuals who are purely promoting their humanitarian efforts. Individuals are not permitted to market any profit-making products other than books, however the sale of non-profit items is permitted at the exhibit tables.


VENUE DETAILS:

  • Exhibitor Locations:

School of Medicine Building (SOM):  1648 Pierce Dr. NE, Atlanta, GA 30322

Woodruff Health Sciences Administration Building (WHSCAB): located directly beside School of Medicine, with the same drop off location

  • Unloading & Parking:

First come, first serve –The earliest arrivals will have the widest choice in selecting an exhibit table.

Drop off area – SOM and WHSCAB are located on Clifton Rd., but the front of the School of Medicine building is on Pierce Dr. Please drive around to the side of the SOM & WHSCAB building on Means Dr. to drop off exhibit materials. There is a side door to both SOM and to WHSCAB off of Means Dr. Please do not drop off / unload on Pierce Dr., as this is a busy thoroughfare with only one lane. The drop off area is the same regardless of whether you will exhibit in School of Med or WHSCAB

Free Parking – the closest free parking is at the Michael St. Parking Deck (550 Houston Mill Rd, Atlanta, GA 30322). This is situated behind Rollins School of Public Health. With the exception of Emory University Hospital, all parking on Emory campus is free from 5pm on Friday through the end of Sunday evening.

Paid Parking – is available in the deck across the street from Emory Hospital (1364 Clifton Rd NE, Atlanta, GA 30322), which is located one block from the School of Medicine. This is t he absolute closest parking available…closer than the free parking at the Michael St. Deck.

*See the "Venues & Parking" page on this website for interactive maps, directions to Emory, and further parking information 

 

SETTING UP:

  • Set Up Times:

Friday, April 13, 5:00 – 6:30pm

Saturday, April 14, 8:00 – 9:30am

You may set up at either of these times, but if you set up on Friday you’ll get more exposure time for your exhibit.

  • Setup may be left overnight - After regular operating hours, Emory buildings will be locked to everyone except medical students and select staff.  Please feel free to leave your exhibits up for the entire weekend.  However, please do not leave any valuables, as Emory cannot be responsible for missing property.
  • Exhibit Times:

Flexible Exhibit hours - Your table will be reserved for you the entire weekend, but it is your choice to use it when you please, and spend as much or as little time there as desired.

  • Tables:

1. Emory facilities are providing tables & chairs to exhibitors free of charge.  

2. Table dimensions are 6 feet x 2.5 feet.

3. You may have to share a table with another exhibitor, depending on the total number of exhibits.

4. You must bring your own tablecloth or covering, as Emory is unable to provide tablecloths and the tabletops are sturdy but not visually appealing.

  • Electricity:

No electrical outlets at tables.  While you may be lucky enough to find a table beside one of the few outlets in the exhibit area, please to not plan to have access to one at your table.  If you would like, you may bring a laptop or rechargeable electronic that you may recharge during low traffic times.  Electrical outlets are available at every seat in SOM rooms 110, 120, and 130, so feel free to attend presentations while charging your electronics! There are also outlets available in all of the small meeting rooms in SOM, which are available on a first come, first serve basis.

  • NO BALLOONS:

Due to the risk of balloons getting lost in the high ceilings at Emory, facilities staff has asked that we not bring any helium-filled balloons. 

  • Attaching anything to walls is strictly prohibited: 

Emory has asked that we do not attach (tape, staple, tack, etc)  

ANYTHING to the walls to protect them from damage. However, feel

free to attach anything you wish to the tables & chairs.

 

BOOK SALES:

While the deadline has passed for making your books available through the Emory bookstore…You are welcome to sell books or other items independently at your exhibit table

 

QUESTIONS:

  • If you have any comments, questions, or concerns relating to your exhibit, please contact Ekaette Hayliger at 770-728-2645 or east2westlightning@yahoo.com
  • Any general questions about the event can be directed to the student chairs:SAIER 678-925-9550 szeng3@emory.edu  

       TONY 201-675-5821 tony.xu@emory.edu

       AUSTIN 720-839-4415 avangra@emory.edu

 

GENERAL INFO:

  • Speaker sessions will be housed in and around the School of Medicine (SOM) building (1648 Pierce Dr., Emory University, Atlanta, GA 30322) *This includes Harland Cinema in the DUC behind SOM, and WHSCAB auditorium next to SOM
  • Many small meeting rooms will be available in the School of Medicine forMovie Screenings, Break Out sessions, etc. These will be available on a first come/first serve basis as desired during the event
  • Key Note presentations and Entertainment will take place on Friday evening, Saturday morning, Saturday evening, and Sunday evening in the auditorium of WHSCAB (Woodruff Health Sciences Administration Building) (1440 Clifton Road, Emory University, Atlanta, GA 30322) which is right next door to the School of Medicine
  • Children’s activities at the Kids Corner will take place between 11am – 5pm on Sat and Sun in the Faculty Dining Room and Terraces on the bottom floor of the DUC (Dobbs University Center) across from the post office. The DUC is the building behind the School of Medicine. Participating children must be accompanied by a caregiver.
  • Listing of HOTEL ACCOMODATIONS close to Emory can be found HERE.
  • There are many Cafeterias & Food Courts on Emory’s campus close to the School of Medicine. The closest food venue is in the Dobbs University Center (DUC) which is behind the School of Medicine. We are requesting that people eat at those locations and not bring food or drink into the lecture and exhibit areas.
  • There will be a Printed Program available at the event for all attendees
  • This is a FREE festival. There is no registration required for people to attend. Please encourage friends, family, and social groups to attend.

 

ATTENDING SPEAKER PRESENTATIONS:

We hope you plan to attend many of the speaker sessions. The best approach would be to bring at least one other person with you so that they can go to sessions which particularly relate to your good work. In that way, you can connect with many more people and organizations, and increase your odds of making valuable connections and contacts. We also are encouraging speakers and attendees who are looking for volunteer opportunities to visit the exhibit area.

 

 

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